(You will also find Smart Buttons in Excel 2004.) The contextual menu goes away as soon as you start typing or resume working in the document, so it won’t get in your way. Click on this icon and choose from a contextual menu how you want to format the pasted text. When you paste text, a clipboard icon appears next to it (see “Taking Note”). Word’s new Smart Buttons are time-savers that reduce the amount of trips you have to make to the menu bar or to Word’s preferences. The Navigation Pane also includes a document map consisting of key text in your document, which provides an easy shortcut for finding your way through a long document. This pane can help you move around in long documents containing many illustrations or other objects (it’s less useful in a text-heavy document, where all the thumbnails will look the same). And when it becomes too limiting, you can move to fuller-featured, dedicated notebook programs such as Circus Ponies’ Note Book and AquaMinds’ NoteTaker ( ”Ĭlicking on the new Navigation Pane icon in the Standard toolbar opens a pane of thumbnails, much like those in OS X’s Preview app. You can convert any existing Word document into Notebook Layout view when you open it, but you will lose formatting, including most text styles, paragraph indents, and bulleted lists.ĭespite its few quirks, the Notebook Layout view gives you a streamlined note-taking tool that’s perfect for students, businesspeople, and news reporters. The interface may be clean, but these omissions reduce this view’s usefulness, because you have to spend extra time switching into a different view to use familiar tools. Features such as Word Count and the ability to select heading styles aren’t available in this view, and Word Count even disappears from the pared-down Tools menu. Only two toolbars appear in Notebook Layout view: a standard Notebook Layout toolbar and an Audio Notes toolbar. Click on the speaker icon next to a note to play back the audio that supplements that note. (You need a microphone, but they’re not hard to find - and most Apple laptops have a built-in mike.) If you’re recording and taking minimal notes concurrently, Word will associate sections of the recording with each new bullet point. Using the Audio Notes feature in the Notebook Layout view, you just click on the Record button to start recording. There are even more ways to get notes into Word 2004.
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